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Job Openings

CITY OF HOLMES BEACH
Public Works Administrator
Public Works

 FUNCTION:    The administrator is part of a collaborative work team and provides general administrative support and program coordination for the Public Works staff.  Work is characterized by technical and specialized administrative support of various activities within the department.  Duties will include confidential administrative support to the department director, assisting with departmental budget preparation and monitoring, providing project management support, primary department contact for inquiries from the general public and city personnel, assisting with scheduling of resources, data research, work order processing, departmental purchasing process, compiling information for staff reports, maintaining records, maintenance of the Request for Proposal, and assisting with special projects as assigned.

 CLASSIFICATION:    The position of Public Works Administrator is considered a non-exempt position as defined by the Fair Labor Standards Act.

 REPORTS TO:     The Public Works Administrator reports to the Director of Development Services.

DUTIES: 
Customer Service:

  • Maintains excellent public relations
  • Answers telephones, appropriate directs calls, and greets the general public

Scope of Work/Responsibilities:    

  • Provides confidential assistance to the Director of Development Services
  • Serves as the primary departmental contact to the public to receive, route, process and follow citizen inquiries, assisting to ensure the department provides complaint resolution and information in a timely manner; relieves director and other staff from handling routine questions and request for service and elevating only the unusual or complex issues
  • Performs technical and clerical functions such as maintaining the department’s database programs, spreadsheets, and producing correspondence; provides administrative support for meetings as assigned, including scheduling meetings and preparing minutes
  • Utilizes social media, city website, and/or other programs and media to effectively communicate information to the intended audience
  • Assists the Director in preparing and monitoring the department’s annual operating budget
  • Creates, tracks and maintains work orders for the Public Works department
  • Assists in preparing grant applications and reviewing progress toward grant requirements
  • Assists with capital project coordination including bidding, contracting, documentation, project inspection scheduling, submittal review tracking, meeting schedules, meeting notes and document collection
  • Assists project team members in department planning, schedules and resources, including advertising and recording bidding procedures associated with department and capital projects
  • Works with the City Clerk’s office in the maintenance of Public Works department records and preparing documentation in response to request for public records
  • Assists with planning and execution of public works community events, including project grand openings and other public events
  • Reports to City Hall in the event of emergencies or EOC activation to assist the Director of Development Services with preparedness, response and recovery coordination
  • Purchases and maintains an inventory of supplies and materials for the Public Works department
  • Prepares specialized reports such as NPDES Storm water Permit, CRS Flood Insurance Rating, FEMA/NFIP Repetitive Lost Properties, FEMA/FMAP Grants, Tree City, Grassy Point DEP Report and others as required
  • Records and refers administrative inquiries regarding Public Works (drainage) and Building Department (flood proofing) and follows up to close out when job is complete
  • Maintains Public Works information on City website including elevation certificates and floodplain information
  • Performs related duties as assigned

COMPETENCIES: 

  • Ability to establish and maintain effective working relationships with employees and the general public
  • Working knowledge of office methods, procedures and variety of office equipment
  • High level of proficiency with data entry and use of specialized software
  • Must be highly organized and able to multi-task
  • Must have the ability to work well under stressful conditions
  • Must meet deadlines

 PHYSICAL REQUIREMENTS:  

  • Daily routine requires average body strength for agility in reaching, stooping, bending, lifting and carrying

QUALIFICATIONS:  
Required:  

  • Two (2) years of college level course work or training in public or business administration, project management, office management, administrative assistance/secretarial training, or a related field
  • Experience:  Two (2) years of increasingly responsible administrative experience including some financial record-keeping experience, public contact and/or records management and at least one (1) year of administrative support to a department director/manager
  • Or: Any combination of education and experience, which provides the applicant with the desired skills, knowledge and ability required to perform the job, may be substituted for these qualifications

The City of Holmes Beach is an equal opportunity employer  and drug-free workplace

Applications are required.  Please forward completed Applications/Resumes to:
Attn:  Human Resources
deputyclerk@holmesbeachfl.org
The City of Holmes Beach
5801 Marina Dr
Holmes Beach  FL  34217

Fax # 941-708-5812            email:  deputyclerk@holmesbeachfl.org
Please click for a Job Application