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Vacation Rental Certificate Ordinance Amended 9-24-19: New Fees Adopted include:  Initial App (includes inspections) = $545.00; Renewal App Fee (... read more

Job Openings

                                                                                           

CITY OF HOLMES BEACH
DEPUTY CITY CLERK
GENERAL GOVERNMENT

FUNCTION:    The individual filling this position is responsible for greeting the public, answering the telephone, and performing general clerical and accounting duties in the City’s Administrative Department.  S/he must be familiar with the procedures of the City Clerk’s Department and city government.

 CLASSIFICATION:   The position Deputy City Clerk is considered a non-exempt position as defined by the Fair Labor Standards Act.

 REPORTS TO:   The Deputy City Clerk reports to the City Clerk.

 DUTIES:  
Customer Service:

  • Maintains excellent public relations
  • Answers telephones, appropriately directs calls, and greets the general public

 Scope of Work/Responsibilities:

  • Meeting administration includes copying meeting materials for the City Commission, Planning Commission and other meetings, as assigned, and preparing binders for meetings.  Also assists with agenda preparation and setting up the Commission Chambers for meetings.
  • Coordinates agendas, writes and distributes minutes of commissions and boards as assigned by the City Clerk, and uploads to website
  • Maintains all committee and board meeting information, membership lists, and associated files in the records room
  • Updates and provides for codification for all City code books for elected officials and the Clerk’s office.  Forwards all ordinances for Ords Now and Ords Bank to Municipal Code Corporation and audits all statements received.  Forwards copies of all newly adopted ordinances to City Commission and City staff
  • Manage and maintain official City documents including Ordinances and Resolutions, including scanning into Laserfiche
  • Provides meeting administration and serves as Clerk to the ITPO and BIEO and records all their official actions
  • Transcribes City Commission and Planning Commission minutes as assigned by City Clerk
  • Maintains all aspects of Sunrise and T-End city owned boat docks, including application and approval process, renewals and compliance issues
  • Opens and distributes all incoming mail for City Hall
  • Receipts and maintains all financial aspects of the City Clerk’s office, Code Compliance and the Police Department including cash, checks and credit/debit card payments
  • Creates daily cash/check and credit/debit card payment reports for balancing
  • Responsible for maintaining equipment and ordering supplies for copy room and Clerk’s Office
  • Maintains the postage machine
  • Coordinates outdoor signboard messages at City Hall
  • Updates and distributes monthly calendar
  • Coordinates City Hall Chamber reservations
  • Processes invoices and accounts payable audit slips for the Clerk’s Office
  • Stocks and maintains informational brochures in the lobby
  • Maintains all city contact lists
  • Orders all name plates for commissioners, boards and committees
  • Assists with the organization and mailing of the City’s Accounts Payables
  • Cross-covers for the City Clerk as needed
  • Assists City Clerk with special projects as needed

 JOB REQUIREMENTS AND QUALIFICATIONS:
Preferable Qualifications:

  • Designation as a Certified Municipal Clerk (CMC).  Must obtain within four (4) years of hire.
  • Five years progressively responsible office and administrative support experience in local, county or state government
  • Experience with the Florida Sunshine Law and Public Records Law

  Educational Qualifications:

  • At least two years of college plus two or more years of advanced administrative experience
  • Working knowledge of Microsoft Office products, computer systems, hardware, and ability to become proficient with proprietary software
  • Above average facility with written and spoken English, which includes knowledge of grammar, spelling and punctuation
  • A combination of education, training and experience may be substituted for above stated qualifications
  • Ability to obtain Notary Public licensure
  • Membership and participation in associations related to Florida Association of City Clerks and International Institute of Municipal Clerks

 Skills:

  • Knowledge of municipal government procedures, regulations and interrelationships
  • Knowledge of statute, ordinance and resolution requirements pertaining to the City Clerk’s department
  • Ability to accurately report actions of various commissions in minutes form
  • Knowledge of office methods, procedures, and a variety of office equipment
  • Accurate typing/word processing speed of 60 WPM
  • Ability to establish and maintain effective working relationships across departments, with fellow employees, and the general public
  • Ability to multi-task and meet deadlines
  • Proficient in Microsoft Word, PowerPoint, Outlook, Excel, and Windows Operating environment
  • Three (3) years' experience utilizing various computer applications and software packages, maintaining and generating reports from a database or network system.    

 Special Requirements:

  • Must hold a valid Florida driver’s license.  Driving history for the past three (3) years must reflect no violations of a driving related offense, or driving under the influence (DUI) which includes both drugs and alcohol, reckless driving, or hit and run involving an occupied vehicle or attended property, or an accumulation of traffic violations, plus three (3) points for each attendance at driving school (regardless of whether points were assessed against the license) where the penalty points do not exceed twelve (12).\Hours may vary according to city meetings and may, upon occasion, require late nights and overtime

 Physical Requirements:

  • Daily routine requires average body strength for agility in reaching, stooping, bending, lifting and carrying


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                                                                                            CITY OF HOLMES BEACH
                                                                     BUILDING INSPECTOR/PLANS EXAMINER
                                                                                           BUILDING DEPARTMENT

FUNCTION:    This combined role examines building plans for all construction activity for new and existing structures in the City and meets with contractors and/or property owners regarding code requirements.  The Building Inspector/Plans Examiner also performs 
building inspections and reviews construction plans within applicable licensure.

 CLASSIFICATION:  The position of Building Inspector/Plans Examiner in the Building Department is considered a non-exempt position as defined by the Fair Labor Standards Act.

 REPORTS TO:  The Building Inspector/Plans Examiner reports to the Building Official.

 SUPERVISES: The Building Inspector/Plans Examiner has no supervisory responsibility.

 DUTIES:
Customer Service:

  • Maintains excellent public relations
  • Creates a culture of respect and trust with contractors and property owners
  • Answers telephones and returns calls in a timely manner

 Scope of Work/Responsibilities:

  • Reviews complex plans to ascertain compliance with land use codes, building codes and state and federal regulations regarding flood plain construction
  • Researches codes for unusual and/or unique installations to ensure compliance
  • Drafts correspondence explaining why permit application is deemed non-compliant
  • Files new and completed plans
  • Works with home owners, contractors and architects in obtaining compliance
  • Maintains up-to-date education on trends and changes to methods and materials, regulations and codes relative to construction and inspections
  • Inspects new and existing construction projects and applicable trade work to ensure compliance with approved plans and building, construction, fire codes and zoning
  • Reviews assigned construction plans and engineering calculations for structural, mechanical and architectural components to ensure compliance with all applicable codes and recommends methods of compliance to meet the intent of each related item
  • Reviews all relevant building, fire, plumbing, mechanical, floodplain, and energy codes within the applicable licensure
  • Identifies codes violations, issues correction notices and stop work orders
  • Keep daily logs and prepare reports on inspection activities

JOB REQUIREMENTS AND QUALIFICATIONS:
Skills:

  • Proven knowledge of building codes (Florida Building Code), land use (Land Development Code), City ordinances and constraints involving flood plain construction
  • Knowledge of construction techniques and materials
  • Skill at reading and interpreting construction documents
  • Proven skills in providing excellent customer service
  • Effective communicator, verbally and in writing
  • Proven self-sufficiency with an ability to organize and prioritize a continuous workload
  • Excellent time management skills

 Physical Requirements:

  • Ability to climb up to rooftops, crawl, stand, walk, bend, kneel, stoop, crouch
  • Ability to lift and/or move items that weigh more than 50 pounds
  • Excellent vision ability including close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus

 Educational Qualifications:

  • High school diploma
  • Minimum of seven years in construction requiring plans examination
  • Two or more years of experience as a building inspector
  • Possession of required licensures and certifications as required by the State of Florida
  • Licensure as a standard inspector per F. S. 468 in the building category
  • Additional categories of licensure preferred in mechanical, plumbing or electrical

 Salary is commensurate with certifications/licensure, experience and other qualifications

The City of Holmes Beach is an equal opportunity employer  and drug-free workplace

Applications are required.  Please forward completed Applications/Resumes to:
Attn:  Human Resources
deputyclerk@holmesbeachfl.org
The City of Holmes Beach
5801 Marina Dr
Holmes Beach  FL  34217

Fax # 941-708-5812            email:  deputyclerk@holmesbeachfl.org
Please click for a Job Application